The activity stream is the central information and communication hub inside your XELOS system. Post new status updates (microblogging), comment on documents written by your colleagues and point out interesting articles to your entire team.
The calendar app makes it easy to manage all your appointments, including those inside your project groups. It offers many convenient views, even displaying appointments from different projects at the same time. You can create and invite people to appointments and meetings and never lose track of deadlines and important dates. It includes a feature to assist you with appointment coordination that makes finding the perfect date for a meeting easy. Export all important appointments to your mobile device or MS Outlook and XELOS keeps you up to date.
Particularly in private life, storage solutions like Dropbox and Google Drive are often used to conveniently work with documents. To facilitate a seamless transition, XELOS allows the integration of these solutions. Users can transfer files from their cloud storage to the document management system inside XELOS without having to manually download or upload theses files. This integration function is especially helpful on mobile devices where working with online storage solutions is widespread practice.
The content management system (short CMS) allows editorial work inside of XELOS. Content can be centrally managed and is easily edited with a user-friendly editor. The CMS allows you to create new content and articles quickly and easily without any programming knowledge.
Users can comment on news-posts, tasks, documents, etc. in real-time. They can give feedback to colleagues, update people on a project’s progress and much more. Your colleagues then receive comments and feedback right away.
The dashboard often represents the central point of contact for many users of a XELOS intranet. It’s where they can see at a glance all their important news, tasks, appointments and much more. Users can easily customize the dashboard by adding portlets to it displaying different information. Even external news can easily be integrated in the form of RSS feeds.
Manage your personal documents or documents inside your project groups. The DMS allows you to edit, manage and store your documents in one central place and make them available to other users. Furthermore, you can work together on documents and create new versions.
The document preview creates a preview of a selected document instantly and allows you to preview the document without having to open or edit it. The preview window also contains additional features that make collaboration on documents easier: follow a document, create a new task for a document, start a workflow, like or share it, send it as an email and much more.
Inside the forum users can post new topics they wish to discuss and ask questions. This can be done in simple question-and-answer form or forums can be more elaborate, allowing for posting and voting on ideas, creating categories for different types of discussions, etc.
The XELOS framework developed by BLUEEND AG constitutes the fundamental structure of its social intranets. It is the base upon which all other features and apps are built. The framework links the different apps and is constantly updated to provide new functionality and technologies. It also provides the central rights management, ensures stability and can easily be scaled and deployed on cluster systems.
Create open or closed groups for your projects or interests. You control who has access to the contents of these groups. Every group can incorporate many groupware tools to help the members communicate and work on their specific topics. These features include: News, Tasks, Calendar, Forum, Wiki and Documents.
It is possible to expand the feature set offered by XELOS by connecting it to third-party systems. This can be achieved through the use of several interfaces: Active Directory, LDAP, REST, SOAP, WebDAV.
The chat feature is fundamental to the communication inside every Social Intranet. It offers an uncomplicated way to exchange ideas and opinions with individual colleagues or in group chats. It even allows the quick transfer of documents. You can chat directly with people if they are online or write and answer messages asynchronously.
Write announcements and communicate important news and notifications for everyone to see with the help of XELOS’s News app. Edit existing news with the help of the integrated WYSIWYG editor and publish the news when ready. You can add images and include important attachments in your news. Further features for time-controlled publishing of news and approval processes are available as well.
XELOS offers a context-sensitive, full-text search that allows you to easily find information anywhere inside the system, even inside of documents. XELOS offers its own integrated search backend system as well as supporting Elasticsearch on larger systems.
XELOS offers you several ways to share your documents or even whole folders with colleagues or external partners: you can use the share-button inside any document to share specific documents or turn a folder into a shared folder to share every document it contains.
Through the included social features such as likes, mentions and notifications, users can quickly show their approval, share documents and mention interesting posts to their colleagues and receive immediate updates and feedback from other users.
With the help of XELOS’s task management, you can organize your daily work, projects and tasks. Create new tasks, delegate them to other project members, prioritize them on a kanban-board and set deadlines for your tasks. XELOS keeps you informed of all your tasks, their respective priority and how much time is left until their deadline.
A decisive factor for the success of a new system is the ability for new users to find their way around the system quickly and easily. With the new Tours module, administrators can create different tours about the system and its functions. The users receive a detailed explanation of the existing functions and possibilities directly in their system. The tours also allow for user interaction. Of course, tours can also be restarted at a later time.
Create new trendvotes in XELOS and use them as quick surveys to vote on topics or coordinate dates and options with other project members. If desired, you can vote on multiple options and select from different types of presentations and diagrams for the results.
The user directory is an essential feature in every business’s intranet. It is an online directory containing every user’s contact information, expertise and additional personal information. You can use it to quickly find “experts” with the right skillset for your new projects. The information in the system can be filled through existing systems such as Active Directory.
Wikis allow you to collaborate on texts and information with your colleagues. The goal of any wiki is to gather valuable information on a topic or project, so that anyone on your team can review it at a later date or contribute to it when new information becomes available.
Using the XELOS apps for iOS and Android, you can access your XELOS intranet from anywhere on your smartphone or tablet. XELOS allows you to stay up to date on all new developments and have access to your files and projects. Using the intelligent QR-scanner you can verify your mobile device and ensure secure access to the system.
With the XELOS Office Integration we offer a direct integration of the documents stored in the XELOS intranet inside your Microsoft Office apps. Open, edit and save MS Office documents easily without having to download and upload them each time.