The activity stream is the central information and communication hub inside your XELOS system. Post new status updates (microblogging), comment on documents written by your colleagues and point out interesting articles to your entire team.
The calendar app makes it easy to manage all your appointments, including those inside your project groups. It offers many convenient views, even displaying appointments from different projects at the same time. You can create and invite people to appointments and meetings and never lose track of deadlines and important dates. It includes a feature to assist you with appointment coordination that makes finding the perfect date for a meeting easy. Export all important appointments to your mobile device or MS Outlook and XELOS keeps you up to date.
Particularly in private life, storage solutions like Dropbox and Google Drive are often used to conveniently work with documents. To facilitate a seamless transition, XELOS allows the integration of these solutions. Users can transfer files from their cloud storage to the document management system inside XELOS without having to manually download or upload theses files. This integration function is especially helpful on mobile devices where working with online storage solutions is widespread practice.
Users can comment on news-posts, tasks, documents, etc. in real-time. They can give feedback to colleagues, update people on a project’s progress and much more. Your colleagues then receive comments and feedback right away.
Manage your personal documents or documents inside your project groups. The DMS allows you to edit, manage and store your documents in one central place and make them available to other users. Furthermore, you can work together on documents and create new versions.
Inside the forum users can post new topics they wish to discuss and ask questions. This can be done in simple question-and-answer form or forums can be more elaborate, allowing for posting and voting on ideas, creating categories for different types of discussions, etc.
The chat feature is fundamental to the communication inside every Social Intranet. It offers an uncomplicated way to exchange ideas and opinions with individual colleagues or in group chats. It even allows the quick transfer of documents. You can chat directly with people if they are online or write and answer messages asynchronously.
XELOS offers a context-sensitive, full-text search that allows you to easily find information anywhere inside the system, even inside of documents. XELOS offers its own integrated search backend system as well as supporting Elasticsearch on larger systems.
XELOS offers you several ways to share your documents or even whole folders with colleagues or external partners: you can use the share-button inside any document to share specific documents or turn a folder into a shared folder to share every document it contains.
Through the included social features such as likes, mentions and notifications, users can quickly show their approval, share documents and mention interesting posts to their colleagues and receive immediate updates and feedback from other users.
With the help of XELOS’s task management, you can organize your daily work, projects and tasks. Create new tasks, delegate them to other project members, prioritize them on a kanban-board and set deadlines for your tasks. XELOS keeps you informed of all your tasks, their respective priority and how much time is left until their deadline.
Create new trendvotes in XELOS and use them as quick surveys to vote on topics or coordinate dates and options with other project members. If desired, you can vote on multiple options and select from different types of presentations and diagrams for the results.
Wikis allow you to collaborate on texts and information with your colleagues. The goal of any wiki is to gather valuable information on a topic or project, so that anyone on your team can review it at a later date or contribute to it when new information becomes available.
With the XELOS Office Integration we offer a direct integration of the documents stored in the XELOS intranet inside your Microsoft Office apps. Open, edit and save MS Office documents easily without having to download and upload them each time.