Particularly in private life, storage solutions like Dropbox and Google Drive are often used to conveniently work with documents. To facilitate a seamless transition, XELOS allows the integration of these solutions. Users can transfer files from their cloud storage to the document management system inside XELOS without having to manually download or upload theses files. This integration function is especially helpful on mobile devices where working with online storage solutions is widespread practice.
Users can comment on news-posts, tasks, documents, etc. in real-time. They can give feedback to colleagues, update people on a project’s progress and much more. Your colleagues then receive comments and feedback right away.
The dashboard often represents the central point of contact for many users of a XELOS intranet. It’s where they can see at a glance all their important news, tasks, appointments and much more. Users can easily customize the dashboard by adding portlets to it displaying different information. Even external news can easily be integrated in the form of RSS feeds.
The document preview creates a preview of a selected document instantly and allows you to preview the document without having to open or edit it. The preview window also contains additional features that make collaboration on documents easier: follow a document, create a new task for a document, start a workflow, like or share it, send it as an email and much more.
The XELOS framework developed by BLUEEND AG constitutes the fundamental structure of its social intranets. It is the base upon which all other features and apps are built. The framework links the different apps and is constantly updated to provide new functionality and technologies. It also provides the central rights management, ensures stability and can easily be scaled and deployed on cluster systems.
It is possible to expand the feature set offered by XELOS by connecting it to third-party systems. This can be achieved through the use of several interfaces: Active Directory, LDAP, REST, SOAP, WebDAV.
XELOS offers you several ways to share your documents or even whole folders with colleagues or external partners: you can use the share-button inside any document to share specific documents or turn a folder into a shared folder to share every document it contains.
A decisive factor for the success of a new system is the ability for new users to find their way around the system quickly and easily. With the new Tours module, administrators can create different tours about the system and its functions. The users receive a detailed explanation of the existing functions and possibilities directly in their system. The tours also allow for user interaction. Of course, tours can also be restarted at a later time.
Digitize and automate your processes with the help of our workflow app. Each workflow can be as individual as your business and can be easily configured and adjusted according to your needs with the help of the workflow editor. The processes can be started within most other XELOS apps and can contain several statuses, actions and responsibilities.
Using the XELOS apps for iOS and Android, you can access your XELOS intranet from anywhere on your smartphone or tablet. XELOS allows you to stay up to date on all new developments and have access to your files and projects. Using the intelligent QR-scanner you can verify your mobile device and ensure secure access to the system.
With the XELOS Office Integration we offer a direct integration of the documents stored in the XELOS intranet inside your Microsoft Office apps. Open, edit and save MS Office documents easily without having to download and upload them each time.